Focus on Youth
News for OCES staff working with youth.
4-H is a community of young people across America learning leadership, citizenship and life skills.
Dear Educators and Volunteers,
As most of you are aware, Dr. Jim Rutledge, executive director for the Oklahoma 4-H Foundation, has announced his second retirement. Jim will begin post-Extension life April 1. I know we all wish Jim the best as he begins this new chapter but I wanted to take this opportunity to share a snippet of Jim's nine years as a member and 44-year career as a professional with 4-H!
Jim joined 4-H at age 10 and has never looked back! He was a 4-H member for nine years in Illinois and Wisconsin, serving as president of his local 4-H club and junior leader organization. He attended National 4-H Congress as a delegate 50 years ago and celebrated that anniversary by returning to Congress this past November.
He participated in Collegiate 4-H while attending the University of Wisconsin, where he earned a BS & MS in Extension education. Jim later earned an Ed.D. at Oklahoma State University.
Jim has worn many 4-H hats during his career, beginning as a county 4-H youth agent in Wisconsin. He then worked in the following positions: area 4-H agent in Wyoming, 4-H specialist and state 4-H leader at Oklahoma State University, and State 4-H leader in Oregon. Since his first retirement, Jim has served as a professor in Agriculture Education and Oklahoma 4-H Foundation executive director.
Jim was selected to participate in the National 4-H Executive Development Institute, served on the National 4-H Congress Board and Design Team, National 4-H Council Board and the National 4-H Recognition and Incentives Design Team. In 2012 Jim was inducted into the Oklahoma Hall of Honor, where he joins Pete Williams, Ray Parker, Wallace Smith, Ira Hollar and B.A. Pratt, to name a few. Pretty good company! That same year he was inducted into the National 4-H Hall of Fame for his lifetime achievements and contributions to 4-H.
It is difficult at best to capture a 55-year passion for 4-H in one page. There are many accomplishments, awards and recognitions that I have failed to mention. While I know he is humbled by these accolades, I believe Jim would say his greatest success was helping to positively affect the lives of the youth and professionals whose path he crossed! And in the end, Success isn’t just what you accomplish in your life, it’s what you inspire others to do!
Jim, Congratulations on a successful career. Thank You and Best Wishes! But knowing Jim, he will never stray far from 4-H!
To every educator, volunteer, parent, support staff professional and 4-H member, we say "Thank You" for your commitment and dedication to Oklahoma 4-H!
State 4-H Program Leader & Assistant Director, OCES
The 2016 State 4-H Indoor Fair Classes have been updated and submitted to both the Oklahoma State and Tulsa State Fairs. Complete information is on the state 4-H website at http://4h.okstate.edu/events-and-activities/oklahoma-state-fairs
A couple of things to note:
- In Photography, make sure to notice the changes in the print size and accepted mat color. Only black or white poster board, mat board or foam core will be accepted. Colored boards will be disqualified.
- We are promoting the national campaign "4-H Grows Here." More information about the campaign can be found at http://www.4-h.org/grows/
- We have added a Hard White Winter Wheat Class. Also, the PSS Department has developed a new fact sheet, PSS-2168 "Maturity Classification of Wheat Varieties." Please refer to it at http://wheat.okstate.edu/wheat-management/varieties/PSS-2168.pdf for suggested wheat varieties.
The OKC and Tulsa State Fair websites are linked to our Fair Page. Note: It is always a good idea to check their files. These will be available later this spring. If there are updates on dates/times/locations, theirs is the best source of information. If you have questions about the upcoming state fairs, please contact Tracy Beck at 405-744-8891.
Registration Deadline April 29.
Department of Design, Housing and Merchandising will be hosting a conference June 27-30, 2016, on the OSU Campus. The cost is $125. The program is designed for 4-H members 13 and older, 4-H volunteers and Extension educators. See February Focus on Youth for additional details.
Karla Knoepfli and Mary Ruppert-Stroescu
A Boxing and Ranch Roping Clinic will be held April 16th in the Totusek Arena at OSU, Stillwater. The clinic is free to 4-Hers but is limited to the first 30 youth who register. More information is available here.
OSU Animal Science and the OSU Center for Veterinary Health Science are conducting a Horse Owner's Workshop March 5 in McElroy Hall at OSU, Stillwater. For more information, see the attached brochure.
Muskogee County is putting on a 4-H Dog Show Saturday, April 23rd at the Muskogee County Fairgrounds. Events include: Obedience, Showmanship, Agility and Rally. Ribbons, Medals and Prizes will be awarded! More details will be posted at http://okla.st/4hdogs.
Once again, 4-H Adventurers will be traveling to the backcountry to experience challenges in hiking, backpacking, and camping in the great outdoors. This year, 4-Hers will travel to the Pecos Wilderness, located northeast of Santa Fe, NM. Crews made up of 4-H youth and adult volunteers from across the state will have the opportunity to experience this unique and challenging program.
The purpose of this program is to develop character and integrity in young people through teaching teamwork, leadership and outdoor skills in a setting that will allow them to see themselves from an entirely new perspective. By experiencing the challenge of backcountry hiking, participants grow personally, developing an understanding of themselves and their limitations.
Youth must be 14 years old before January 1, 2016, and adults must be certified 4-H volunteers. Participants and at least one guardian are required to schedule a web conference with Steve Beck prior to the March 15th registration deadline to discuss required gear, forms, and conditioning. A required weekend of training (Shakedown) will be held April 15-17 near Stillwater, OK, and the trip to the Pecos Wilderness will take place July 11-17. The trip costs $600 and covers camping fees, food, supplies, and lodging for both the Shakedown weekend and the trip to New Mexico. To guarantee your spot on the trip, registration and your first payment of $150 is due by March 15th.
For more information, log on to http://4h.okstate.edu/events-and-activities/state-events-activities/4-h-high-adventures or contact Steve Beck, email@example.com.
New this year, the 4-H Outdoor Adventure crew that is traveling to the Pecos Wilderness is inviting 4-H members to join them during their training weekend that will be held near Stillwater. Members that attend the 4-H Oklahoma Shakedown will learn the same skills as the youth that travel into the backcountry on outdoor adventure trips each year. Skills include, but are not limited to, cooking in the backcountry, hiking, leave no trace, outdoor safety, map and compass, teamwork, and resilience.
Shakedown will take place April 15-17 near Stillwater and will cost $40. Participants must be 13 years old before January 1, 2016. Space for participants that are only doing the Oklahoma Shakedown is limited and will be filled on a first come, first served basis (no refunds). Most supplies will be provided, but participants will be responsible for some items. For more information, log on to http://4h.okstate.edu/events-and-activities/state-events-activities/4-h-high-adventures or contact Steve Beck, firstname.lastname@example.org.
McClain County OSU and the McClain County 4-H Red Dirt Rabbit Club will be hosting the Red Dirt Rabbit Show and workshops Saturday, April 23, 2016. Check-in will begin at 8:30, with workshops starting at 9:30 am. Workshops are free, and entry fees are $3.00/rabbit. For more information contact Mickey Simpson email@example.com or log on to http://okla.st/4hdogs.
The 95th State 4-H Roundup is scheduled on the OSU campus July 27-29, 2016. The Youth Leadership Council and Roundup committee are committed to offering the highest quality educational program possible. We are looking for persons to present educational workshops to youth, ages 13-19. The workshops need to be hands-on, motivational, upbeat and age appropriate.
The workshop form can be found at http://4h.okstate.edu/events-and-activities/roundup-notebook/state-4-h-roundup. Please consider teaching one. Or, if you know of someone who does a quality workshop for youth, please try to recruit them. Workshop applications are due April 1, 2016.
If you have questions or need additional information, please contact Tracy Beck at 405-744-8888.
Don't forget the 4-H and FFA Horse Judging contest on April 9th? County educators should already have the enrollment form.
For anyone interested in beginning to evaluate their livestock program, the Common Measure Universal instrument examines the life skills we teach through the 4-H program. Your spring stock shows are a terrific opportunity to administer this general instrument. The results will indicate how your youth make decisions, set goals, communicate, are they respectful, responsible, if they are willing to help others. These are all the life skills we are training in them through the 4-H program.
Two Evaluation Instruments are available for you.
The Universal 4-7 (for 4-7 graders)
The Universal 8-12 (8-12 grade)
Each of these instruments is only 4 pages long with a lot of whitespace. You can print them on 2 pages, front and back. If you want to ask some additional questions feel free to add a page to the front or back with your questions. You can also get additional questions from the Customer Satisfaction Question Bank which is also on the following webpage. But, if you add additional questions please remove them before you send them to me. We will summaries the standard survey for you, but not the extra questions.
Both instruments are available at: http://4h.okstate.edu/survey
You can print off and give them paper copies or send them to a Qualtrics page.
I would recommend the paper copies, once they are completed, please fill out a CM coversheet. Mail the stack of surveys to me and I will get them entered into Qualtrics for you.
Then I will send you a summary of your results.
This is an easy method to collect valuable information about your 4-H program.
Please email or call me if you have any questions about this process.
The updated training (PPT and teaching notes) have been posted for volunteer continuing education. http://4h.okstate.edu/for-educators/volunteer-management-system/powerpoint-presentation Content revisions are noted in red in the notes section of the presentation. All of Section 3, “Forms” was completely revised with the introduction of WWM forms 1-9 in February 2015.
e-Xtension Model is up and running. Over 100 participants since January 1.
The initial training (PPT and teaching notes) for ALL volunteers is posted: http://4h.okstate.edu/for-educators/volunteer-management-system/title-vii-and-ix-training-for-volunteers. This session has not been recorded and in the initial stages would be best conducted Face-to Face with volunteers. County staff will be notified when the independent study for volunteers is made public.
Prior to conducting the session with volunteers you are strongly encouraged to complete the OSU staff on-line training or campus Face-to-Face training. Professionals cannot receive credit using the training created for volunteers. Employee training is available through the university at http://hr.okstate.edu/TitleVIITitleIXTraining.
The 2016 e-Academy professional development series will focus on learning. "The Role of Learning in Positive Youth Development" will be a 10-session online professional development series taking place from March 30-April 27, 2016.
The e-academy is free and requires pre-registration. Registration is at http://event.on24.com/wcc/r/1096601/97DB8B4A481DE1CC1CF243152ECEEB5D/7575
Purpose - This e-academy is an in-depth, targeted online professional development series designed for 4-H and other youth development professionals. The focus will be on intentional learning experiences in youth development settings. Tied together, the sessions will address the what, why and how of learning.
- Participants will understand the key theories of intentional learning experiences in non-formal youth development programs.
- Participants will become aware of best practices related to planning, implementing and evaluating learning experiences.
- Field-level 4-H youth development professionals
- State-level 4-H youth development professionals
- Youth development professionals from partner organizations
- 10 one hour live interactive webinar-style presentations spread over several weeks
- Poster sessions (pre-recorded 3-8 minutes videos, narrated presentations, etc.) that highlight best practices in learning in practice, evaluation results, impacts from people in the field
2016 E-Academy Sessions (all times eastern)
#1 The Role of Learning in Positive Youth Development: An Introduction
#2 Planning and assessing the learning experience
#3 Creating a learning environment
#4 Meeting learners where they are
#5 From learning to skill development
#6 The what, why and how of experiential learning and related learning delivery models
#7 Preparing and training learning facilitators (volunteers and staff)
#8 Reaching new audiences with relevant learning experiences
#9 How does learning fit into the overall PYD program model?
#10 The Role of Learning in PYD: Implementation and Conclusion
The 2016 E-Academy is brought to you by 4-H National Headquarters. in partnership with National 4-H Council and the National Association of Extension 4-H Agents.
The following instruction sheets have been updated and now include a live recording demonstrating the process.
How to Upload Newsletters and other Documents (2/5/2016)
- Adobe Connect Demonstration (4:42 minutes) http://dasnr.adobeconnect.com/p30j13nracb/
Member Notes or Messages on Individual's Profile (7/2015)
Sending Email or Broadcast Email (2/5/2016)
- Adobe Connect Demonstration "How to send Email w/o Attachment" (4:30 minutes) http://dasnr.adobeconnect.com/p1hxuhbd569/
- Adobe Connect Demonstration "How to send a Broadcast Email." (16 minutes) http://dasnr.adobeconnect.com/p60zvkf3ws5/
If you have not checked all of the authorization for data entry errors, please view the following recording. It is a demonstration for checking “Paper” enrollment entered by the county office. There is no need to check enrollment entered by the family because they cannot submit enrollment without all authorizations completed.
Authorization Verification for Paper Enrollment Accepted in the county office (13:32 minute Adobe Connect)
Volunteer Personnel Files - With the transition to 4HOnline all files for volunteers will be set up and maintained as part of the data management system. Paperwork (reference check, interview forms, etc.) and correspondence for the applicant will be scanned and uploaded as one (1) PDF document. This is a reminder that by September 1, 2017, all existing volunteer records (paper files) will be scanned, uploaded and housed within the individual's profile in 4HOnline.
If you have questions view the document "How to Add a New Family and ADULT Member" (9/9/15), as well as the instructions contained within the 4HOnline system on the “Additional Information” Screen.
If you have questions or need assistance do not hesitate to ask.
Kudos! Oklahoma currently has
- 654 Community Clubs
- 58 In-school Clubs
- 2 After-school Clubs
- 1 Military Club
Club Status: Chartered vs Provisional
We continue to receive questions regarding the status of clubs in the data management system. Please refer to the 4HOnline fact sheet titled "Chartered Clubs."
Clubs will become provisional at the end of the program year if one or more of the following exist in the data base:
- There are not a minimum of five or more youth from two or more families
- No certified volunteer(s) are associated with the club.
The county will have one year to work with the club before it is moved to an Inactive status.
Reminder - Be working on club files. The county has until August 31, 2017, to have all club files uploaded to 4HOnline. Items required annually will be automatically archived at midnight on August 31 each year. After midnight, September 1, the PDF block will be labeled with the new program year.
Charter Renewal - It is time to begin scheduling late spring/early summer meetings with club leadership to complete the charter renewal process. The signed document must be uploaded by August 31 before 2015-16 files are automatically archived.
Club Charter Renewal Checklist (5/2015) is to be completed annually by the Extension educator and club leadership. The club can do a self-evaluation if the county does not have some other form of end-of-year evaluation in place for club self-assessment.
Need a refresher? See Club Management System Manual, Chapter 2, "Measuring Success in a Local Club."
Club Management Resources - Go to http://4h.okstate.edu/for-educators/club-management-system for all references and resources.
- 2015 CMS Manual - all guidelines and procedures in one handy reference.
- Club Finances - Includes the treasurer's guide, a necessary tool for clubs with ANY money.
- New Club - application and procedures
- Renewing Charter
- 4-H On TRAC
- Risk Management
- By-laws - sample of club and PVA by-laws
- And more
New Clubs - Kudos to all who are actively forming new clubs! We love receiving applications. It is a sign of growth. Here are a few friendly reminders about chartering new clubs:
- Application - Use the fillable form posted June 2015. No other format is accepted. Complete pages 1 and 2 before printing for signatures.
- Certified Volunteer(s) - The volunteer(s) must be entered in 4HOnline. The individual may be in the process of completing certification.
- By-laws - All clubs need by-laws. Within the first two years, assist the club in creating a set of by-laws. These will be uploaded to the club's file in 4HOnline.
- Civil Rights Card - Upload to the clubs file in 4HOnline.
- Charter and charter letter - Be sure the club leadership (youth and adult) receive a copy of each. These items are stored under the clubs file in 4HOnline.
March 14th DEADLINE
The State Volunteer Board encourages every county to honor and recognize the efforts of their volunteers. Each county may submit one nominee for each of the two awards:
- Volunteer of the Year (less than 10 years of experience)
- Lifetime Volunteer Awards (an accumulation of 10 or more years of experience).
County nominee(s) will be recognized at the state awards luncheon on June 25, 2016, as part of the State Parent-Volunteer Development conference.
The application form and guidelines for 2016 District and State volunteer awards is available at http://4h.okstate.edu/for-youth/awards/2014-ok-volunteer-salute-to-excellence-awards-form.
CHANGE - The resume is no longer built by the volunteer but by the county educator. This was a national change. All other aspects of the awards process are the same.
Electronic nominations are due to the district 4-H office no later than 5 pm on or before March 14, 2016- Nomination includes volunteer resume, 3 letters of recommendations and an electronic photograph.
All due dates listed in this publication are the dates that county staff are to have items in the state 4-H office or other designated location. Each county will establish due dates prior to the dates posted here. These dates are set to accommodate things like screening of applications, processing payments, and adequate mailing time. All forms should be submitted through your county Extension office unless otherwise indicated. Forms that require an Extension Educator's signature may not be processed if mailed directly.